KnowYard News
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Keeping DFW informed and accountable.
When the client says 120 and 185 show up: the vendor's side of the guest-count problem
You quoted a photographer package for "up to 130 guests." 185 guests arrive. You are now shooting a wedding twice the complexity you contracted for. The bride is furious that you will not cover extended family portraits you never agreed to shoot.
- "Guest count as represented" clause: the price is based on the count the client represented in writing. A material deviation (>15%) is a breach by the client.
- Overage fee: pre-set, per guest over the stated count, so the vendor is not negotiating on-site.
- A "preliminary headcount" at signing.
Are text messages contracts in Texas? (Yes, mostly.)
"We had an agreement over text but we never signed anything." This sentence comes up in every wedding vendor dispute. Here is what Texas law actually treats as binding.
- Too vague. "I''ll take care of you" is not a contract.
- Missing essential terms. No price. No date. No deliverable.
- "Subject to contract" language. "Let me send over a proposal" — the formal contract is the binding doc.
The "preferred vendor list" trap: how to negotiate it in your venue contract
Austin Hill Country venues increasingly require you to hire from their preferred vendor list — or pay a premium to bring in outside vendors. Here''s how to read and negotiate this clause.
- Liability: listed vendors carry required insurance and have been vetted.
- Operational efficiency: vendors who know the venue work faster and cause fewer issues.
- Quality control: the venue''s reputation depends partly on vendor execution.
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Activity
Rep Breakdown
5,958 from posts · 9,879 from comments
Streak
Best Post
Most Active In
General147 postsAchievements
Tier Progress
148 rep to Veteran